HOW TO LOOK LIKE THE CHAIRMAN AT THE REGULAR MEETING OUTLINE

Rev. Fri 23 Jan 1998

BEFORE THE MEETING:

1. Communicate with the club officers during the week between meetings -- let there be no surprises on the day of the meeting comes ("I didn't know...!").

BEFORE THE MEETING ON THE DAY OF THE MEETING:

2. Look at the room -- is it ready for a Toastmaster meeting? Assist the Sergeant-At-Arms and his/her committee as needed in appropriate manner.

3. Look at the agenda for last minute changes.

4. Look to see if:

a. Previous meeting's Wizard of Ahs has arrived; if not, appoint an alternate Ah counter for the meeting.

b. Previous meeting's Perpetual Balloon Race Trophy (PBRT) Award winner has arrived; if not, appoint an alternate PBRT award winner selector.

c. Secretary has arrived; if not, appoint a Secretary Pro Tem to read the minutes of the previous meeting during the business meeting, as well as to take the minutes of this meeting.

d. Pledge/Invocation assignee has arrived -- if not, appoint an alternate. The Toastmaster of the Meeting can perform this assignment if needed.

Also, inquire if the Pledge/Invocation assignee will be providing:

Invocation followed by the Pledge of Allegiance ("God before country")

Pledge of Allegiance followed by a Thought for the Day ("Country before Man")

The Chairman will need to know this when announcing the Pledge of Allegiance and Invocation or Thought of the Day

THE MEETING ITSELF

5. Call the Meeting to Order on time (5:30PM).

6. Call for the Invocation followed by the Pledge of Allegiance OR Pledge of Allegiance followed by the Thought of the Day. (The Chairman knows this as a result of item 4d above.)

7. Welcome and greetings to the club members, and guests if present.

8. Business Meeting

a. Call for reading of Minutes of previous meeting. Ask if there are additions or corrections. If there are NO additions or corrections, then the "Minutes of the previous meeting are accepted as read." If there ARE additions or corrections, then the "Minutes of the previous meeting are accepted as corrected."

b. Call for reports from club officers.

NOTE: from item 3 above, if there are obvious problems with the agenda, ask the Vice-President of Education specifically if there are any changes to the meeting agenda.

c. Call for "old business" (unfinished business from the previous meeting)

d. Call for "new business"

9. Review changes in the agenda with the club so that everybody knows of the changes in the printed agenda.

10. Introduce the Toastmaster of the Meeting.

11. Observe Table Topics.

12. Observe the Educational Program.

13. Observe the Intermission.

14. Observe the Speaking Program.

15. Observe the Evaluation Program.

16. Observe the presentation of the Merit Awards.

17. Accept the "Control of the Lectern" from the Toastmaster of the Meeting.

18. Call for the vote for the Best Program Manager of the Meeting, and the Most Humorous Toastmaster of the Meeting.

19. During the collection and counting of the ballots, call for the awarding of the Wizard of Ahs, and PBRT awards. (USUALLY the previous week's winner will present the awards -- however, in the absence of the previous week's winner, the Chairman will appoint an alternate award presenter.)

20. If the ballots for the Best Program Manager of the Meeting, and the Most Humorous Toastmaster of the Meeting still have not yet been counted, call for comments from the guests if they are present, and announcements from the members and officers.

21. Call for the awarding of the Best Program Manager of the Meeting, and the Most Humorous Toastmaster of the Meeting (AGAIN, the previous week's winner will present the awards -- however, in the absence of the previous week's winner, the Chairman will appoint an alternate award presenter.)

22. Call for comments from the guest(s) if present if not already done so in item 20 and "Words for the Good of the Order" (other appropriate comment from the members).

23. Review the following week's agenda for meeting assignments, making adjustments as needed.

24. Adjourn the meeting on time (7:30PM).