Meeting Outline (rev. Wed 26 Nov 1997 -- mjj)

 

Meeting Outline

 

Before the meeting

The room is set up for the Toastmasters meeting -- tables, chairs, forms, lectern, trophies, flag, etc.

Call to Order

Chairman calls the meeting to Order

Invocation and Pledge of Allegiance OR Pledge of Allegiance and Thought of the Day

Chairman welcomes attendees

Chairman ask for introduction of guest(s), if any

Business Meeting

Chairman calls for minutes of previous meeting to be read by secretary

Chairman calls for committee reports/officer reports

Chairman calls for old business (should be item(s) mentioned in minutes of previous meeting)

Chairman calls for new business from the floor

Chairman introduces the Toastmaster of Meeting

 

Toastmaster of Meeting

Toastmaster of Meeting welcomes attendees

Toastmaster of Meeting BRIEFLY describes meeting

 

Table Topics

Toastmaster of Meeting introduces the Table Topic Master

Table Topic Master introduces the Table Topics portion of the meeting

Explanation of timing procedure of Table Topics by timer

Presentation of Table Topics

Call for vote for best Table Topic speaker

Table Topic Master returns control of the meeting to the Toastmaster of the Day

 

Educational Program

Toastmaster of the Day introduces the Vice-President of Education

Vice-President of Education introduces educational speaker and educational program

Educational program is presented

Control of meeting is returned to Toastmaster of the Day

 

Intermission

Toastmaster of the Day calls for intermission/recess

Toastmaster of the Day also:

Reminds evaluators to meet with speakers to discuss evaluation of presentation by speaker

Requests the timer to time the intermission

Timer gives warning that Intermission is nearing its end

 

Speaking Program

Toastmaster of the Day reconvenes the meeting

Toastmaster of the Day welcomes the attendees, and introduces the speaking program

Explanation of timing procedure for the speeches given by timer

Toastmaster of the Day introduces each of the speakers

Each speaker gives his/her presentation

After all speakers have spoken, the Toastmaster of the Day calls for timer's report

Toastmaster of the Day calls for vote for best speaker given the timer's report

Toastmaster of the Day introduces the Chief Evaluator

 

Evaluation Program

Chief Evaluator introduces the evaluation program

Explanation of timing procedure for the evaluation given by timer

Chief Evaluator introduces each of the evaluators

Evaluators give their evaluations

After all evaluators have spoken, Toastmaster of the Day introduces the Grammarian

Grammarian gives Grammarian's report

Chief Evaluator calls for vote for best evaluator or grammarian

Chief Evaluator presents General Evaluation of the meeting

Chief Evaluator returns control of meeting to Toastmaster of the Day

 

Awards Presentation

Toastmaster of the Day presides over the awarding of the merit awards:

Best Table Topic speaker

Best Evaluator

Best Speaker

Toastmaster returns control of meeting to the Chairman

 

Closing of Meeting

Chairman call for vote for best Program Manager and Humorist of the Meeting

Chairman presides over the awarding of the demerit awards:

Wizard of Ahs

PBRT Award

Chairman calls for comments from the guest(s), if any

Chairman presides over the awarding of the best Program Manager and Humorist of the Meeting awards

Chairman reviews following week's program

Chairman calls for announcements

Chairman calls for Words for the Good of the Order

Chairman adjourns the meeting